VACANCY ANNOUNCEMENT (UN) in South Sudan

UNITED NATIONS OFFICE FOR THE COORDINATION OF
HUMANITARIAN AFFAIRS (OCHA)

UN-OCHA SUDAN IN NAIROBI

VACANCY ANNOUNCEMENT

United Nations Office for the Coordination of Humanitarian Affairs (OCHA) Sudan in Nairobi invites applications from suitably qualified Sudanese citizens to fill the

Post : Programme Assistant (GS 5)

Based: Yei, South Sudan

DUTIES AND RESPONSIBILITIES

Under the supervision of the Area Coordinator, the incumbent will work closely with the Field Coordinators of UN-OCHA Sudan in fulfilling their duties and responsibilities. The Programme Assistant is expected to perform the following tasks:

Provide administrative and secretarial support to the Professional Officers, including the processing of incoming mail, searching for relevant background material needed for preparation of reports, drafting of correspondence, tracking of incoming and outgoing correspondence by the maintenance of electronic mail registers, responding to general enquiries, maintenance of the physical and electronic filing system and the dissemination of outgoing correspondence and documentation.
Organise meetings, including scheduling and sending out of invitations, booking of conference rooms and facilities, preparation of in-session documentation, taking of minutes and follow-up action. Organise travel arrangements and hotel accommodation for meeting participants if required. Organise social functions such as lunches and receptions, negotiating menus and venues.
Update and maintain the OLS UN and NGO ID Card lists and submit the lists quarterly to the Embassy of Sudan.
Collect and compile information for the first draft of the South section of the Sudan Assistance Bulletin, the Note to Management, and other relevant publications and reports.
Maintain and update contact lists.
Maintain the Starbase filing system. Compile electronic Starbase reports on CD.
Assist as directed in the preparation and review of the Consolidated Appeal Process for Sudan, including the organisation of workshops, compilation of background material, follow up with information requests from agencies and the formatting of sections.
Perform any other duties as may be required.
QUALIFICATIONS AND EXPERIENCE
Completion of Secondary School education

Minimum Diploma in Secretarial course.

Good communication and writing skills

Over five years experience in secretarial/office functions

Interested persons are kindly requested to send applications including Curriculum Vitae, names and addresses of three referees, details on current remuneration and benefits, and telephone/fax/email contact to the address below not later than: 18 March 2005

Vacancy Announcement Response

United Nations Office for Humanitarian Affairs (OCHA Sudan in Nairobi)

Bill Prior Avenue, off UN Avenue, c/o UNICEF/OLS Annex

P O Box 30218, GPO 00100, Nairobi

Please send email applications to: [email protected] cc [email protected]

Applications received after the deadline will not be considered. Acknowledgements will be sent only to applicants who strictly meet the requirements of the position

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